189Application for Admission to Educational Institutions

This Draft Standard for Trial Use contains the format and establishes the data contents of the Application for Admission to Educational Institutions Transaction Set (189) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set contains all the information, except for official transcripts, that students use to apply for admission to educational institutions. The individual student may send the application for admission directly to the educational institution. In addition, entities other than the student may route or handle the application for admission. These entities include high schools, high school counselors, admission application service providers and clearinghouses, other educational institutions, testing agencies, and recommenders.

  • ST
    Transaction Set Header
    M必须(Mandatory)
    Repeat 1

    To indicate the start of a transaction set and to assign a control number

  • BGN
    Beginning Segment
    M必须(Mandatory)
    Repeat 1

    To indicate the beginning of a transaction set

  • N1Loop1Name LOOPM必须(Mandatory)Repeat 2
    N1N2N3N4PER
    • N1
      Name
      M必须(Mandatory)
      Repeat 1

      To identify a party by type of organization, name, and code

    • N2
      Additional Name Information
      O可选(Optional)
      Repeat 1

      To specify additional names or those longer than 35 characters in length

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • PER
      Administrative Communications Contact
      O可选(Optional)
      Repeat 1

      To identify a person or office to whom administrative communications should be directed

  • REFLoop1Reference Identification LOOPM必须(Mandatory)Repeat 15
    REFDTPN4N1
    • REF
      Reference Identification
      M必须(Mandatory)
      Repeat 1

      To specify identifying information

    • DTP
      Date or Time or Period
      O可选(Optional)
      Repeat 2

      To specify any or all of a date, a time, or a time period

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • N1
      Name
      O可选(Optional)
      Repeat 1

      To identify a party by type of organization, name, and code

  • IN1Loop1Individual Identification LOOPM必须(Mandatory)Repeat 10
    IN1IN2REFDMGINDIMMHCLUIIIINTEN3Loop1COMLoop1N1Loop2
    • IN1
      Individual Identification
      M必须(Mandatory)
      Repeat 1

      To provide identification of an individual or entity

    • IN2
      Individual Name Structure Components
      M必须(Mandatory)
      Repeat 10

      To sequence individual name components for maximum specificity

    • REF
      Reference Identification
      O可选(Optional)
      Repeat 10

      To specify identifying information

    • DMG
      Demographic Information
      O可选(Optional)
      Repeat 1

      To supply demographic information

    • IND
      Additional Individual Demographic Information
      O可选(Optional)
      Repeat 1

      To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student

    • IMM
      Immunization Status Code
      O可选(Optional)
      Repeat > 1

      To provide the receiving school district or postsecondary institution with a notice of the immunization status of the student

    • HC
      Health Condition
      O可选(Optional)
      Repeat > 1

      To provide the receiving district with notice of the student's health condition status

    • LUI
      Language Use
      O可选(Optional)
      Repeat > 1

      To specify language, type of usage, and proficiency or fluency

    • III
      Information
      O可选(Optional)
      Repeat 10

      To report information

    • NTE
      Note/Special Instruction
      O可选(Optional)
      Repeat 1

      To transmit information in a free-form format, if necessary, for comment or special instruction

    • N3Loop1Address Information LOOPO可选(Optional)Repeat 5
      N3N4DTP
      • N3
        Address Information
        M必须(Mandatory)
        Repeat 1

        To specify the location of the named party

      • N4
        Geographic Location
        O可选(Optional)
        Repeat 1

        To specify the geographic place of the named party

      • DTP
        Date or Time or Period
        O可选(Optional)
        Repeat 2

        To specify any or all of a date, a time, or a time period

    • COMLoop1Communication Contact Information LOOPO可选(Optional)Repeat 10
      COMDTP
      • COM
        Communication Contact Information
        M必须(Mandatory)
        Repeat 1

        To specify a communication contact number

      • DTP
        Date or Time or Period
        O可选(Optional)
        Repeat 2

        To specify any or all of a date, a time, or a time period

    • N1Loop2Name LOOPO可选(Optional)Repeat 5
      N1EMS
      • N1
        Name
        M必须(Mandatory)
        Repeat 1

        To identify a party by type of organization, name, and code

      • EMS
        Employment Position
        O可选(Optional)
        Repeat 5

        To describe employment position

  • ATVLoop1Student Activities and Awards LOOPO可选(Optional)Repeat > 1
    ATVDTP
    • ATV
      Student Activities and Awards
      M必须(Mandatory)
      Repeat 1

      To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications

    • DTP
      Date or Time or Period
      O可选(Optional)
      Repeat 2

      To specify any or all of a date, a time, or a time period

  • AMTLoop1Monetary Amount LOOPO可选(Optional)Repeat 15
    AMTMSG
    • AMT
      Monetary Amount
      M必须(Mandatory)
      Repeat 1

      To indicate the total monetary amount

    • MSG
      Message Text
      O可选(Optional)
      Repeat 1

      To provide a free-form format that allows the transmission of text information

  • SSELoop1Entry and Exit Information LOOPO可选(Optional)Repeat 5
    SSEDEGFOS
    • SSE
      Entry and Exit Information
      M必须(Mandatory)
      Repeat 1

      To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    • DEG
      Degree Record
      O可选(Optional)
      Repeat 1

      To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

    • FOS
      Field of Study
      O可选(Optional)
      Repeat 5

      To provide the receiving institution or agency with information about the field of study associated with the academic awards made to the student whose record is being transmitted

  • RSDLoop1Residency Information LOOPO可选(Optional)Repeat > 1
    RSDN4DTPQTYREF
    • RSD
      Residency Information
      M必须(Mandatory)
      Repeat 1

      To provide information for establishing residency within a state for tuition purposes

    • N4
      Geographic Location
      M必须(Mandatory)
      Repeat 1

      To specify the geographic place of the named party

    • DTP
      Date or Time or Period
      O可选(Optional)
      Repeat 2

      To specify any or all of a date, a time, or a time period

    • QTY
      Quantity
      O可选(Optional)
      Repeat 1

      To specify quantity information

    • REF
      Reference Identification
      O可选(Optional)
      Repeat 1

      To specify identifying information

  • RQSLoop1Request for Information LOOPO可选(Optional)Repeat > 1
    RQSMSG
    • RQS
      Request for Information
      M必须(Mandatory)
      Repeat 1

      To identify a question and a reply

    • MSG
      Message Text
      O可选(Optional)
      Repeat > 1

      To provide a free-form format that allows the transmission of text information

  • SSTLoop1Student Academic Status LOOPO可选(Optional)Repeat 10
    SSTSSEN1N3N4SUMSESLoop1
    • SST
      Student Academic Status
      M必须(Mandatory)
      Repeat 1

      To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation

    • SSE
      Entry and Exit Information
      O可选(Optional)
      Repeat 1

      To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    • N1
      Name
      O可选(Optional)
      Repeat 2

      To identify a party by type of organization, name, and code

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • SUM
      Academic Summary
      O可选(Optional)
      Repeat 5

      To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    • SESLoop1Academic Session Header LOOPO可选(Optional)Repeat 20
      SESCRSLoop1
      • SES
        Academic Session Header
        M必须(Mandatory)
        Repeat 1

        To identify the particular academic session in which the activity which follows took place

      • CRSLoop1Course Record LOOPO可选(Optional)Repeat 50
        CRSNTE
        • CRS
          Course Record
          M必须(Mandatory)
          Repeat 1

          To provide the receiving institution or organization with information about courses taken and the status of those courses

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 1

          To transmit information in a free-form format, if necessary, for comment or special instruction

  • TSTLoop1Test Score Record LOOPO可选(Optional)Repeat > 1
    TSTSBTLoop1
    • TST
      Test Score Record
      M必须(Mandatory)
      Repeat 1

      To provide information about national, regional, state, or local tests that a student has taken

    • SBTLoop1Subtest LOOPO可选(Optional)Repeat > 1
      SBTSRENTE
      • SBT
        Subtest
        M必须(Mandatory)
        Repeat 1

        To provide information about subtests that the student has taken

      • SRE
        Test Scores
        O可选(Optional)
        Repeat 3

        To provide scores on tests that a student has taken

      • NTE
        Note/Special Instruction
        O可选(Optional)
        Repeat 2

        To transmit information in a free-form format, if necessary, for comment or special instruction

  • PCLLoop1Previous College LOOPO可选(Optional)Repeat 25
    PCLN3N4SSESUMSESLoop2
    • PCL
      Previous College
      M必须(Mandatory)
      Repeat 1

      To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • SSE
      Entry and Exit Information
      O可选(Optional)
      Repeat 1

      To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution

    • SUM
      Academic Summary
      O可选(Optional)
      Repeat 1

      To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

    • SESLoop2Academic Session Header LOOPO可选(Optional)Repeat 1000
      SESCRSLoop2DEGLoop1
      • SES
        Academic Session Header
        M必须(Mandatory)
        Repeat 1

        To identify the particular academic session in which the activity which follows took place

      • CRSLoop2Course Record LOOPO可选(Optional)Repeat 50
        CRSNTE
        • CRS
          Course Record
          M必须(Mandatory)
          Repeat 1

          To provide the receiving institution or organization with information about courses taken and the status of those courses

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 1

          To transmit information in a free-form format, if necessary, for comment or special instruction

      • DEGLoop1Degree Record LOOPO可选(Optional)Repeat 10
        DEGSUMFOSNTE
        • DEG
          Degree Record
          M必须(Mandatory)
          Repeat 1

          To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted

        • SUM
          Academic Summary
          O可选(Optional)
          Repeat 1

          To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record

        • FOS
          Field of Study
          O可选(Optional)
          Repeat 30

          To provide the receiving institution or agency with information about the field of study associated with the academic awards made to the student whose record is being transmitted

        • NTE
          Note/Special Instruction
          O可选(Optional)
          Repeat 30

          To transmit information in a free-form format, if necessary, for comment or special instruction

  • LXLoop1Assigned Number LOOPO可选(Optional)Repeat 1
    LXMSG
    • LX
      Assigned Number
      M必须(Mandatory)
      Repeat 1

      To reference a line number in a transaction set

    • MSG
      Message Text
      M必须(Mandatory)
      Repeat > 1

      To provide a free-form format that allows the transmission of text information

  • LTLoop1Letter of Recommendation LOOPO可选(Optional)Repeat 15
    LTDTPQTYCOMN1N3N4LTEMSG
    • LT
      Letter of Recommendation
      M必须(Mandatory)
      Repeat 1

      To provide information about a letter of recommendation

    • DTP
      Date or Time or Period
      O可选(Optional)
      Repeat 1

      To specify any or all of a date, a time, or a time period

    • QTY
      Quantity
      O可选(Optional)
      Repeat 1

      To specify quantity information

    • COM
      Communication Contact Information
      O可选(Optional)
      Repeat 5

      To specify a communication contact number

    • N1
      Name
      O可选(Optional)
      Repeat 1

      To identify a party by type of organization, name, and code

    • N3
      Address Information
      O可选(Optional)
      Repeat 1

      To specify the location of the named party

    • N4
      Geographic Location
      O可选(Optional)
      Repeat 1

      To specify the geographic place of the named party

    • LTE
      Letter of Recommendation Evaluation
      O可选(Optional)
      Repeat 15

      To provide evaluation information as part of a letter of recommendation

    • MSG
      Message Text
      O可选(Optional)
      Repeat > 1

      To provide a free-form format that allows the transmission of text information

  • SE
    Transaction Set Trailer
    M必须(Mandatory)
    Repeat 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Segment
X12 EDI Release 00306
To indicate the start of a transaction set and to assign a control number
Elements
  • ST01143Transaction Set Identifier Code
    ID
    M必须(Mandatory)
    Min 3 / Max 3

    Code uniquely identifying a Transaction Set

    Codes (320)
  • ST02329Transaction Set Control Number
    AN
    M必须(Mandatory)
    Min 4 / Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

  • ST031705Implementation Convention Preference
    AN
    O可选(Optional)
    Min 1 / Max 9